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The DA Form 31, formally known as the Request and Authority for Leave, plays a crucial role in the leave management process for military personnel. This form is essential for service members seeking to document their requests for various types of leave, including chargeable, non-chargeable, and combination leave. It ensures that all necessary information is collected and processed efficiently, thereby facilitating the approval of leave requests. The form requires details such as the requestor's name, rank, and organization, along with specific dates and types of leave being requested. Additionally, it includes sections for signatures from the requestor, supervisor, and approving authority, ensuring that the request follows the proper chain of command. The DA Form 31 is governed by the Privacy Act of 1974, emphasizing the importance of safeguarding personal information. Understanding how to correctly fill out this form is vital for service members to avoid delays and ensure compliance with military regulations, particularly as outlined in AR 600-8-10. Given the complexities involved in military leave, timely and accurate submission of the DA Form 31 can significantly impact a service member’s ability to take leave when needed.
Document Data
| Fact Name | Description |
|---|---|
| Purpose | The DA 31 form is used to request and authorize leave for military personnel. |
| Governing Law | This form is governed by the Privacy Act of 1974 and Army Regulation AR 600-8-10. |
| Privacy Compliance | Completion of this form must comply with privacy regulations to protect personal information. |
| Signature Requirements | The requestor's signature is required, and a supervisor can sign on their behalf if unavailable. |
How to Write Da 31
Completing the DA Form 31 is a crucial step in the leave request process. After filling out the form, it will need to be submitted to the appropriate authorities for approval. Follow these steps carefully to ensure that all necessary information is provided accurately.
- Obtain the Form: Download the DA Form 31 from the official military website or obtain a hard copy from your unit's administrative office.
- Fill in the Control Number: Write the control number in the designated box at the top of the form.
- Provide Your Information: Enter your name (last, first, middle initial), DOD ID, rank, and the date (in YYYYMMDD format) in Part I.
- Enter Your Leave Address: Fill in your leave address, including street, city, state, ZIP code, and phone number.
- Organization Information: Provide the name of your organization, station, point of contact (POC) email, and phone number.
- Select Type of Absence: Check the appropriate box for the type of absence you are requesting, such as chargeable or non-chargeable leave.
- Specify Dates: Fill in the start date (FROM) and end date (TO) of your requested leave, along with the total number of days requested.
- Accrued Leave Information: Indicate your accrued leave balance and specify the amount of chargeable and non-chargeable leave requested.
- Sign the Form: Sign and date the form as the requestor. If you are unavailable, your supervisor may sign on your behalf.
- Supervisor's Recommendation: Your supervisor will fill in their name, title, rank/grade, and indicate their recommendation by checking either approval or disapproval.
- Approving Authority Signature: The approving authority will provide their name, title, rank/grade, action (approved or disapproved), and signature.
- Departure Authority Signature: Complete this section with the date, time, name, title, and signature of the departure authority.
- Extension Approval (if applicable): If you need an extension, fill in the number of days, date approved, name, title, and signature of the approval authority.
- Return Authority Signature: Provide the date, time, name, title, and signature of the return authority.
- Remarks: Include any additional remarks or notes as necessary.
Once completed, ensure that the form is submitted to the appropriate authority for processing. It is essential to keep a copy for your records and to follow up as needed to confirm the status of your request.
Da 31 Example
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